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Table of Contents
4.2.1... Definitions and Usages
5 Use and rules of each participant name
5.2.. Print Initial Name (18 char)
5.4.. TV Initial Name (18 char)
6 Truncating and changing case
6.2.. Algorithms for change of case
7 Character Set for Participant Names
8 Names Principles and Responsibilities
9 Other Names and Descriptions
Every participant at Olympic Games will have many different names and name formats within the various Games systems and well as often using a number of languages.
Sport-related participants (athletes, team officials, and competition officials), in particular, have many different name formats; each has a specific purpose for use in TV graphics, on scoreboards, or on printed reports.
The names data may enter the Games systems through several different applications. Regardless of which application is the entry point or modifier of a name, consistent use of that name must be ensured across all Games systems.
Though international events usually use English as the primary communication language data is often available in different languages depending on the country of the event and the governing body. This document covers some of these language issues.
The objective of this document is to clarify the process of entering and modifying names throughout Games systems and the principles on the use of the primary language.
The document is:
· a description of how to accurately represent names of athletes, team officials, competition officials, teams and horses for the Olympic Games, and
· a description of an acceptable way of presenting names for various purposes.
· Principles used for some names used in English where these names may be events, venues or countries.
This document is not:
· a guide to pronunciation, nor
· an exhaustive linguistics dissertation nor
· setting all rules related to language.
· determining presentation of participant names on scoreboards. Scoreboard presentation is determined by a separate document that decribes the look of names on scoreboards.
The main audience of this document is
· OCOGs
· Olympic Data Feed (ODF) users
· On Venue Results (OVR) suppliers
· Data Providers for the Olympic Games
· Integration Partner
ACR: Accreditation Application
CGS Core Games Management Systems
CIS Commentator Information System
DRM: Delegation Registration Meeting
GMS: Games Management Systems
HR: Historical Results
IDF: Internet Data Feed
IDS: INFO Diffusion System
INFO: INFO (Intranet) System
MPC: Main Press Centre
NOC: National Olympic Committee
OC: Opening Ceremony
ODF: Olympic Data Feed
ODS: Olympic Diffusion Systems
OMS: Olympic Management Systems
PRD: Printed Results Distribution (System)
RTDS Real Time Data System
SEQ: Sport Entries and Qualification
SS: Sport Start Competition
T&S Timing and Scoring
TOC: Technology Operations Centre
OVR On Venue Results (System)
WNPA World News Press Agencies
During the Games period there are a number of critical dates that must be overlaid on the data systems to define the systems control.
These are the approximate dates for each Games:
OC-100 ACR Close
OC-30 Soft Opening of the MPC
First ODF messages to IDF users
OC-14 Soft Opening of the Athletes’ Villages
OC-14 Official Opening of MPC (24 hour operations)
OC-14 INFO Live
OC-14 Sports Entries Close
OC-10 Official Opening of the Athletes’ Villages
OC Opening Ceremony
SS-x Transfer to OVR (sport by sport)
SS Sport X starts
The transfer to OVR should be approximately 3-5 days before the Team Managers/Team Captains Meeting, depending on the individual sport requirements.
There should always be clarity on the ownership of all data throughout the period of the Games. Owner here is defined as being which technology system has ownership and can therefore change the data.
To ensure the data is maintained at the highest possible level at any one time there should only be one owner. This ensures there is no conflict in data being sent to other systems.
The proposed data owners and changes of ownership are detailed below. Note that this is transfer of control, not transfer of the data itself, the data could be transferred.
Inscription Data (athletes): Ownership of the sport specific athlete data is retained by SEQ until the data is passed to OVR. ACR is the owner of personal data. The transfer to OVR will be on a sport-by-sport basis.
SEQ is not electronically updated (if update required then done manually) from OVR/IDS/ODS after the transfer of control.
The transfer from SEQ or OVR will typically take place between 3 and 5 days (SS-x) before the start of competition or official training (sport-by-sport).
Personal Data: Ownership (for results purposes) of personal data is retained by ACR until the transfer to OVR from IDS/ODS. After the passing of personal data (athletes and officials) to OVR then ownership of this data also moves to OVR.
ACR is not electronically updated from OVR/IDS/ODS after the transfer of control. Accreditation information continues to be updated for accreditation purposes.
This transfer will typically take place between 3 and 5 days (SS-x) before the start of competition or official training (sport-by-sport).
Note that in some cases more than one OVR system may have control of athlete data, in the case of athletes in more than one discipline. This is particularly the case in biathlon and cross country in winter and the cycling disciplines in summer. If required, coordination between the two OVR systems will be manual. In these cases the sports are not in progress at the same time.
Biography Data Ownership of this data (except any elements automatically updated by SEQ/OVR) never changes from the Biography application.
Historical Records/Results Data Ownership of this data is retained by the HR application until the data is passed to OVR (small number of sports only). The transfer to OVR will be on a sport-by-sport basis.
This transfer will typically take place between 3 and 5 days (SS-x) before the start of competition (sport-by-sport).
Competition Schedule Ownership of this data is retained by IDS/ODS until all sport data is passed to OVR. The transfer to OVR will be on a sport-by-sport basis.
After transfer of control IDS/ODS and ODF users are updated by messages from OVR.
Two different names will be captured for athletes and officials, Passport Name and Preferred Name.
Each name will have two parts, Given Name and Family Name. That is, the following fields are captured:
· Passport Family Name
· Passport Given Name
· Preferred Family Name
· Preferred Given Name
These names will be captured through the accreditation and/or biography and/or historical results processes.
The primary method for capturing these names is through the Accreditation System.
The preferred names are used to build the “Badge Name” for the Accreditation Badge but later changes to Preferred Names do not automatically impact the “Badge Name”.
Preferred names will reflect situations where athletes are recognized by names other than those that are on their passport. All systems carry athletes preferred names but in most cases these coincide with the names in the athletes passport.
The OCOG will follow a process to ensure the athlete is identified by the name by which they are recognized internationally.
Examples:
|
Passport Names |
Preferred Names |
|
Frederick Carlton Lewis |
LEWIS Carl |
|
Earvin Johnson |
JOHNSON Magic |
|
Anthony Lee |
LEE Buddy |
|
Kriss Kezie Uche Chukwu Duru-Akabusi |
AKABUSI Kriss |
|
Larry Jones |
JONES Zeke |
|
Elizabeth McColgan |
McCOLGAN Liz |
|
Alberto Juantorena Danger |
JUANTORENA Alberto |
|
Eldrick Woods |
WOODS Tiger |
Passport names are those displayed on the individuals passport but may not be the athlete’s common or preferred name.
Upper Case: all upper case, with no support for mixed case exceptions (examples: JONES, MCBAIN, DE SOUZA)
Mixed Case: mixture of upper and lower case, with most letters in lower case (examples: Jones, McBain, de Souza)
Limited Mixed Case: all upper case, with support for mixed case exceptions (examples: JONES, McBAIN, de SOUZA)
Note: Automatic case translation and name generation is applied when the names are transferred to IDS/ODS. After that point all names are used as stored or amended by the corresponding business process.
Case is specified as forced by the system (F), an assumption in input (A) or an output (O) of a case translation.
|
Name Data Element |
Definition |
Length |
Case |
Sample |
|
Passport Given Name |
Used in Accreditation process and on the Accreditation form. Note: Passport name does not get transferred to results. |
25 |
Upper (F) |
ELIZABETH |
|
Passport Family Name |
Used in Accreditation process and on the Accreditation form. Note: Passport name does not get transferred to results. |
25 |
Upper (F) |
MCPHERSON |
|
Preferred Given Name |
Used in the Accreditation process. Used to generate the various Results names and Name on Pass. |
25 |
Mixed (F) |
Liz |
|
Preferred Family Name |
Used in the Accreditation process. Used to generate the various Results names and Name on Pass. |
25 |
Mixed (F) |
McPherson |
|
Name on Pass |
Printed on the Accreditation Badge |
55 |
Mixed (A) |
Liz McPherson |
|
Given Name – BIO/HR |
One of the names captured during BIO Data Collection / Historical Results and used for the matching process. Used to generate various HR names. (equivalent of other names, Print etc) |
25 |
Mixed (A) |
Liz |
|
Family Name – BIO/HR |
One of the names captured during BIO Data Collection / Historical Results and used for the matching process. Used to generate various HR names. (equivalent of other names, Print etc) |
25 |
Limited Mixed (A) |
McPHERSON |
|
Print Name |
Used in printed reports and display in INFO. Concatenation of Preferred Family Name (in limited mixed case), followed by a space, then Preferred Given Name (mixed case). Generated in ACR, can be changed from OVR when OVR has control. |
35 |
Limited mixed / mixed from components (O) |
McPHERSON Liz |
|
Print Initial Name |
Used in printed reports and Info where space is limited as determined by development. Concatenation of Preferred Family Name (in limited mixed case), followed by a space, then Preferred Given Name Initial(s) without full stops. Generated in ACR, can be changed from OVR when OVR has control. |
18 |
Limited Mixed (O) |
McPHERSON L |
|
TV Name |
Used in CIS and TV graphics. Concatenation of Preferred Given Name in mixed case followed by a space, then Preferred Family Name in upper case. Initial creation is in GMS/OMS/IDS/ODS and sent to OVR, then maintained in OVR which updates IDS/ODS. |
35 |
Mixed / Upper (O) |
Liz MCPHERSON |
|
TV Initial Name |
Used in CIS and TV graphics. Concatenation of Preferred Given Name Initial(s) each followed by a full stop, then a space and Preferred Family Name in upper case. Initial creation is in GMS/OMS/IDS/ODS and sent to OVR, then maintained in OVR which updates IDS/ODS. |
18 |
Upper (O) |
L. MCPHERSON |
|
Scoreboard Name-x |
Names used on scoreboard. Length and number of names to be determined based on scoreboard sizes. Created, stored and maintained in OVR only. |
varies |
Upper / Mixed (O) |
MCPHERSON Liz |
|
Team Name |
Team name though in some sports it may be generated in IDS/ODS. |
73 |
As entered (A) |
France |
|
TV Team Name |
Team name used for TV systems |
21 |
Variable |
GREENE/SMITH New Zealand |
The Names Process is based on the principles that:
· each name data element has a single owner application within a phase (except in those cases where an athlete or official participate in more than one sport, in this case there are two or more owners usually in series).
· this owner application has the sole responsibility for the entry and modification of that name data element within that phase.
· all modifications to names, except data entry corrections, will only be performed with the approval of the IF / OCOG which represents the interests of Broadcasters, Press, NOCs and the IF’s
The following table summarises the phases and processes which are involved in the Names Process.
|
Phase and Time Frame |
Games System |
Process Summary |
Data Source |
|
Phase 1: Data Capture
Games – 2 years to Games – 6 months |
BIO |
Data on potential athletes is collected and stored. |
ONS & supplier |
|
HR |
Data on potential athletes is collected and stored. |
ONS & supplier |
|
|
|
HR and BIO names are the same and pre-matched by the supplier. |
|
|
|
Phase 2: Participant Registration
Games – 6 months to close of accreditation |
ACR |
Participant Accreditation (including Athletes, Officials, Judges and Coaches) data entered into the ACR system. |
Accreditation |
|
BIO & HR |
Data on potential athletes is collected and stored. |
ONS & supplier |
|
|
Phase 3: Athlete Qualification
Close of Accreditation to Close of Entries |
ACR |
Data contained in IF databases and on IF qualification lists and invitations is used for checking the ACR data. Late participant Accreditation data (including Officials, Judges and Coaches) entered into the ACR system. Athlete and officials data updated with information from the pre-DRM process. |
IF databases, qualification lists, invitations, Accreditation system, pre-DRM |
|
SEQ |
Team names entered |
Entry Forms |
|
|
IDS/ODS |
Data matching, and “overwrite” of BIO/HR names. |
Accreditation |
|
|
INFO BIO |
Matching process (automated) compares Biography data with Entries data. Matched data elements captured by ACR “overwrite” the data elements in BIO. |
BIO interface, INFO BIO data |
|
|
Phase 4: Athlete Entries
Close of Entries to Completion of Entries Processing |
ACR |
Accreditation data is modified with results from Delegation Registration Meetings (DRMs). Participants are accredited. |
DRM, Participant arrival |
|
SEQ |
Entries data is modified with results from Delegation Registration Meetings (DRMs). |
DRM, Participant arrival |
|
|
IDS/ODS |
Participant List reports in INFO. ODF participant messages sent. Participant Lists are sent only to INFO. |
SEQ and ACR interfaces |
|
|
INFO BIO |
Matching process compares Biography data with Entries data. Matched data elements captured by ACR “overwrite” the data elements in BIO. |
BIO interface, INFO BIO data |
|
|
Phase 5: Local Results Ownership
Transfer of control to venue to End of Games |
ACR |
Entries operations manually notifies venue results of any changes to entries data. For sport purposes ownership of participant data transferred to OVR. Participants are accredited. |
Manual notification |
|
OVR |
OVR accepts ownership of sport-related participant’s data from SEQ and ACR. OVR generates the Scoreboard names. Names quality control reports are produced (ORIS 38/39). Names are corrected at the OCOGs and IFs request. In an Emergency Case, a Participant may be accredited locally using dummy accreditation numbers. In this case, all Results and TV names are created / generated in the venue. ONS is manually notified of the participant to verify the existence of a biography. |
IDS/ODS |
|
|
INFO BIO |
Matching process compares Biography data with OVR data. Matched data elements captured by ACR (or subsequently modified) “overwrite” the data elements in BIO. ONS reviews the Matching Report and manually notifies OVR suspected errors in the Entries data. |
BIO interface, INFO BIO data |
|
|
IDS/ODS |
IDS/ODS is updated with data supplied from OVR. This is used to keep IDS/ODS and thus INFO Bio in synch with any name changes made in OVR. No updates are taken from either SEQ or ACR. |
OVR |
All Family and Given name references in this section are to Preferred names.
The Family Name must appear first in limited mixed case followed by a space followed the Given Name in mixed case (eg. Anne or Anne-Marie).
examples: John Smith Print
Name SMITH John
Anne-Marie Jones JONES
Anne-Marie
Steve McBain McBAIN
Steve
Robert de Castella de
CASTELLA Robert
Middle names or special cases (Junior) will not be included unless the athlete is internationally known by that name.
examples: Jose Luis Barbosa Print
Name BARBOSA Jose Luis
Ray Downey JR DOWNEY
JR Ray
Note that these are special cases and are only resolved by user intervention, either in GMS/OMS or in OVR.
In principle this will be the family name followed by a space then given name initial without a fullstop.
examples: John Smith Initial
Name SMITH J
Anne-Marie Jones JONES
AM
Steve McBain McBAIN
S
Robert de Castella de
CASTELLA R
Format of scoreboard names is determined by the scoreboard supplier to maximize readibility. Scoreboard names should comply to ORIS requirements as well as to the On-Venue Results provider and ORIS agreed look document. In the Games, the applied layout is upper case for Family Name mixed case for Given Name.
examples: John Smith Scorebrd
Name: SMITH John
Anne-Marie Jones JONES
Anne-Marie
Steve McBain MCBAIN
Steve
Robert de Castella de
CASTELLA Robert
In the majority of cases the given name will be abbreviated or initialised.
Given Name abbreviation or use of initiation is determined by ORIS as well as the agreed scoreboard look document at each Games edition. No further rules are added in this document.
This name is the concatenation of the given name followed by a space then the family name converted to upper case. There should be no truncation.
examples: John Smith TV
Name: John SMITH
Anne-Marie Jones Anne-Marie
JONES
Steve McBain Steve
MCBAIN
Robert de Castella Robert
DE CASTELLA
Also see “Name Switching” Section 5.8
This name is the concatenation of the first initial followed by a fullstop then a space then the family name converted to upper case.
examples: John Smith TV
Initial Name: J. SMITH
Anne-Marie Jones A.M.
JONES
Steve McBain S.
MCBAIN
Robert de Castella R. DE
CASTELLA
Christine Parris-Washington PARRIS-WASHINGTON
Also see “Name Switching” Section 5.8
For sports with more than one competitor in an event (ie teams or pairs) then similar rules are used for team names. In pairs the two names are often concatenated (depending on usage), separated by: a single space, a forward slash, and a single space (“ / “). The order of the names is alphabetical by family name unless there is a specific rule in a particular sport (e.g. beach volleyball and figure skating).
This is the case with both long and initial names.
Examples:
· Print Name: SMITH John / JONES Tom
· Print Initial Name: SMITH J / JONES T
· TV Name: John SMITH / Tom JONES
· TV Initial Name: J. SMITH / T. JONES
Truncation will be applied as required using the same principles as for single names on each name separately. Unless pairs names follow specific rules then pair names are usually managed dynamically.
For teams the NOC code is used except where there are multiple teams per event for a single NOC. In this case a number is added, for example GER1 etc.
In the case where the team name is the NOC/country name (for example in team sports) then the team name should always be in mixed case for example Tuvalu or Saint Kitts and Nevis.
For sports with more than one competitor in an event (ie teams or pairs) then similar rules are used for team names. In pairs the two family name are concatenated in (depending on usage and sport), separated by a forward slash. The order of the names is alphabetical by family name unless there is a specific rule in a particular sport (e.g. beach volleyball and figure skating).
In non “pair” sports the the Organisation name is used in mixed case.
This is the case with both long and initial names.
Examples:
· Tennis: John Smith & Tome Jones: SMITH/JONES
· Rowing: Great Britain: Great Britain
Truncation will be applied as required using the same principles as for single names on each name separately (maximum 10 characters per name).
In the case where the team name is the NOC/country name (for example in team sports) then the team name should always be in mixed case for example Tuvalu or Saint Kitts and Nevis.
In the case of names from particular Asian countries the names are representing in a different order for TV Graphics (and therefore CIS).
In the usual case TV names are represented in the way in which they are normally used, that is given name (or initial) followed by family name, e.g.:
John SMITH or J. SMITH
For this group of countries the order of the names is switched to family name followed by given name, e.g.:
SMITH John or SMITH J.
This switch impacts all participants from these countries and no participants from other countries, regardless of the origin of the names. (of course there is always individual name manipulation for all countries as required).
The list of countries is:
· CHN - China
· TPE - Chinese Taipei
· HKG - Hong Kong
· KOR - Korea
· PRK - DPR Korea
Where the field length is insufficient to follow the rules for generation of the name (detailed earlier), the following truncation rules will apply, in order from 1 to 3. The overriding principle should always be to give as much information as possible while ensuring clarity with logical abbreviations.
Where the given name is made up of more than one part (e.g. Anne-Marie or Jose Luis) then special but similar rules apply (see samples below).
If two athletes with the same family name from the same country are competing in the same event then the following rules will not necessarily apply. The given names or appropriate abbreviations (e.g. middle initial) may be required to provide a clear distinction.
The following rules will apply in building all of the concatenated names required in the systems where there is insufficiant space to use all characters (this includes all of Print Name, TV Name, TV Initial Name, Print initial Name 18) This list does not cover every instance but are intended to cover the majority, Initial Names start at point 2 below (as shortening given name is not applicable). An extension of the principles should be used for the more obscure cases.
1) Abbreviate
Given Name (with full stop). If required this may mean the initial only.
(This is the only rule used in the generation of the Print Name, the same
principle is used for TV name. In reality the business process should shorten
all names so this never happens)
Vanessa Mary van KOOPEREN-SCHMORANZER to van
KOOPEREN-SCHMORANZER Van.
Barbara von GREBEL SCHIENDORFER von GREBEL
SCHIENDORFER Barb.
Melinda GAINSFORD-TAYLOR GAINSFORD-TAYLOR
Mel.
Anne-Marie
FARMER-PATRICK FARMER-PATRICK A.M.
2) Remove the
initial.
(First option in generating the Print Initial Name)
Vanessa van KOOPEREN-SCHMORANZER becomes van
KOOPEREN-SCHMORANZER
Barbara von GREBEL SCHIENDORFER von GREBEL
SCHIENDORFER
Melinda GAINSFORD-TAYLOR GAINSFORD-TAYLOR
Anne-Marie FARMER-PATRICK FARMER-PATRICK
3) Abbreviate the Family Name (with fullstop, always).
Vanessa van KOOPEREN-SCHMORANZER becomes van
KOOPEREN-SCHMORAN.
Barbara von GREBEL SCHIENDORFER von GREBEL
SCHIEND.
Melinda GAINSFORD-TAYLOR GAINSFORD-TAYL.
Anne-Marie
FARMER-PATRICK F.-PATRICK
In the case of the TV initial name the order of
trunctaion is:
1 – Remove the first period in initial if more than one initial (AM. JONES)
2 – Remove the space,
between initial and family name (M.GAINSFORD-TAYLOR)
3 – Remove second
initial given name (if more than one)
4 – Remove all initials
5 – Truncate family name (von GREBEL SCHIEND)
The user can manually modify or override the name created above, whether or not truncation had occurred.
Any time a user modifies the Preferred Names all names will be re-generated to reflect the change which may require review of the generated names if truncation has occurred. (This does not apply to the badge name in ACR). This change then needs to be promulgated to other systems.
Based on the actual names from past Games the following number of truncations can be expected:
· Print Name Less than 10. These are identified in SEQ and agreed with the athlete well in advance. These cases usually involve NOCs who provide passport names rather than preferred names.
· Print Initial name less than 30.
· Scoreboard names depends on board
The following algorithms should be used for case conversion within different systems for all names. Note that these algorithms are not perfect but should reach at least 90% accuracy of those names which are complex. These complex names represent approximately 6% of the Olympic population so a maximum of 6% should require human intervention at most. This number is a maximum depending on which conversion is required.
· Changing case to limited mixed case (McBAIN, SMITH, de SILVA)
This translation is used on all family names passing into IDS/ODS from GMS/OMS.
For the following a “full word” is considered to be a word without spaces or hyphens, hyphenated names are considered to be two separate words for the purposes of these rules. The following algorithm should be applied to each full word.
IF the word is any of <da, de, dei, del, den, der, di, dos, du, la, le, los, ter, van, vander, von> in any case.
THEN all characters in the word are changed to lower case
ELSE IF the word begins with any of <mc, Mc, MC>
THEN the character “c” is pushed to lower case, all other letters are pushed to upper case. (eg. MCBAIN to McBAIN)
(Note: this does cater for Mac... this will be manual as it is not consistent)
ELSE no change.
· Changing case to mixed case (McBain, Smith, de Silva)
This translation is used on all given names passing into IDS/ODS from GMS/OMS.
IF the word is any of <da, de, dei, del, den, der, di, dos, du, la, le, los, ter, van, vander, von> in any case.
THEN all characters in the word are changed to lower case
ELSE IF the full word has an apostrophe after the first character
THEN All letters starting from the second letter to the right of an apostrophe character are pushed to lower case. (eg. A’HERN to A’Hern)
ELSE IF the word begins with any of <mc, Mc, MC>
THEN all characters except the first and third characters are pushed to lower case (eg. MCBAIN to McBain)
(Note: this does cater for Mac... this will be manual as it is not consistent)
ELSE for each word push all characters after the first character to lower case.
As a policy the only characters allowed in names are ascii characters or the Roman alphabet plus apostrophe (between characters and after the last letter) hyphen and space.
A, B, C, D, E, F, G, H, I, J, K, L, M, N, O, P, Q, R, S, T, U, V, W, X, Y, Z
a, b, c, d, e, f, g, h, I, j, k, l, m, n, o, p, q, r, s, t, u, v, w, x, y, z
No accented characters are permitted (á, ê, ì, ò, ù), in all cases simply remove the accent.
No other characters permitted, for example . or , etc.
The following expanded character set table shows common character translations which should be used but is not definitive. The correct spelling of a name (particularly for athletes) is their “common” or “preferred” sport name which is usually available using the rules explained earlier.
|
Original character |
Translation |
Original character |
Translation |
Original character |
Translation |
|
À |
A |
Õ |
O |
ë |
e |
|
Á |
A |
Ö |
O |
ì |
i |
|
 |
A |
Ø |
O |
í |
i |
|
à |
A |
Ù |
U |
î |
i |
|
Ä |
A |
Ú |
U |
ï |
i |
|
Å |
A |
Û |
U |
ð |
o |
|
Æ |
AE |
Ü |
U |
ñ |
n |
|
Ç |
C |
Ý |
Y |
ò |
o |
|
È |
E |
Þ |
TH |
ó |
o |
|
É |
E |
ß |
ss |
ô |
o |
|
Ê |
E |
à |
a |
õ |
o |
|
Ë |
E |
á |
a |
ö |
o |
|
Ì |
I |
â |
a |
÷ |
<blank> |
|
Í |
I |
ã |
a |
ø |
o |
|
Î |
I |
ä |
a |
ù |
u |
|
Ï |
I |
å |
a |
ú |
u |
|
Ð |
D |
æ |
ae |
û |
u |
|
Ñ |
N |
ç |
c |
ü |
u |
|
Ò |
O |
è |
e |
ý |
y |
|
Ó |
O |
é |
e |
þ |
th |
|
Ô |
O |
ê |
e |
ÿ |
y |
Certain principles are followed, these are:
· Each name data element has a single owner application within each phase of Games operation. This owner application has the sole responsibility for the entry and modification of that name data element within that phase.
· Names coming from GMS/OMS applications will be translated into the appropriate case (as defined in this document) for use by the different applications.
· Names coming from OVR will be stored and used in the same format they are delived to IDS/ODS.
· No titles (Prof., Dr.), awards (AM, MBE) or qualifications (BA, MA) are to be included.
· There is no support for accented/non ASCII characters in participant names.
· The OCOG is responsible for the correct spelling of names and the capitalisation of each element of the names. While some capitalisations will be automated these must be reviewed and verified by the OCOG.
· The OCOG is responsible of the quality of the name truncation in all systems. While some truncations will be automated these must be reviewed and verified by the OCOG.
· Preferred names and abbreviations of athletes are checked by International Sports Federations.
· Scoreboard names are stored and generated in OVR only.
· Names will be stored in the systems and available for use as appropriate. They will not be generated “on the fly” with the exception of pairs.
· Any changes occurring in Entries or Accreditation after a sport’s transfer to OVR, will need to be communicated to the venue manually so that the same change can be made in OVR.
· Strict UPPERCASE alphabetic sort is used for names with the family name treated as one field. (Unlike some countries where a partial (eg. de, von, van etc.) is not used in the sort). For example von BIDDER is under V and de SILVA is under D.
When describing things other than participants different rules usually apply related to language and the use of accented characters.
Some events or place names need to be respected regardless of language. This particularly applies the some accented characters are used in words where those characters are not usually used in the applicable language. This principle only applies to Latin characters.
To illustrate this, the following words are usually used in English:
Event Name: Epée
Country and NOC name: Côte d'Ivoire
Where appropriate similar rules may apply at particular events for other words such as zone or venue names. For example:
Zone Name: Maracanã
Venue Name: João Havelange Stadium
ODF/INT403 R-WOG-2018 V2.1 APP
|
Version |
Date |
Comments |
|
R4 v1.0 Draft |
23 Sept 2013 |
First Version |
|
R4 v1.1 SFR |
4 Oct 2013 |
Submitted for Review |
|
R4 v1.2 SFA |
1 Nov 2013 |
Submitted for Approval |
|
R4 v1.3 APP |
5 Nov 2013 |
Approved |
|
R4 v1.4 APP |
12 Feb 2015 |
Approved |
|
R4 v1.5 APP |
6 Aug 2015 |
Approved |
|
R4 v1.6 APP |
18 Dec 2015 |
Approved |
|
R4 v1.7 APP |
5 Feb 2016 |
Approved |
|
R-WOG-2018 V1.8 APP |
22 June 2016 |
Approved |
|
R-WOG-2018 V1.9 APP |
23 Feb 2017 |
Approved |
|
R-WOG-2018 V2.0 APP |
25 May 2017 |
Approved |
|
R-WOG-2018 V2.1 APP |
20 July 2017 |
Approved |
|
Version |
Status |
Changes |
|
R4 v1.0 |
Draft |
N/A |
|
R4 v1.1 |
SFR |
Status Change |
|
R4 v1.2 |
SFA |
Document Title updated This Document Updated to add other names and descriptions 1.2 Objectives Updated to add other names and descriptions 9 Other Names and Descriptions New section added |
|
R4 v1.3 |
APP |
Corrected typographical errors |
|
R4 v1.4 |
APP |
Apply CR4933 to change TV name format to use full uppercase in the family name (from Limited Mixed case) |
|
R4 v1.5 |
APP |
Change the term “Reporting
Name” to “Print Name” to align with the term used in ODF. |
|
R4 v1.6 |
APP |
Corrected the errors in the table at 4.2.2 to match the correct descriptions in section 5 |
|
R4 v1.7 |
APP |
General formatting/editing without changing any meaning. Added note at 5.5 regarding the case used when team names are NOC/Country names. |
|
R-WOG-2018 V1.8 |
APP |
CR10246 – Add TV Team Names |
|
R-WOG-2018 V1.9 |
APP |
Typographical Error, change transliteration of þ to th |
|
R-WOG-2018 V2.0 |
APP |
1.2 – Objectives: sentence about scoreboards added in the “document is not” paragraph. 4.2 – Scoreboard Name-x: changed from Upper(O) to Mixed / Upper(O) 5.3 – Scoreboard Names: Paragraph number added 5.3 – Scoreboard Names updated. |
|
R-WOG-2018 V2.1 |
APP |
Added more samples for clarity |